Contractors
Free Contractor Invoice Template
A job-ready invoice layout for labor, materials, deposits, tax, and progress billing.
What this template includes
About the contractor invoice template
A contractor invoice usually covers three billing scenarios: time-and-materials (separate line items for labor hours and material costs), fixed-price milestones (progress billing tied to project phases), and deposit invoicing (a partial upfront payment before work begins). This free contractor invoice template handles all three so you can bill a small repair the same way you bill a multi-week renovation.
What to put on a contractors invoice
- Your business name, license number, and contact details
- Separate line items for labor (hours x rate) and materials
- Deposit or progress-payment line with the remaining balance due
- Sales tax on materials where applicable
- Payment terms (e.g. net 15 or net 30) and accepted payment methods
Typical payment terms
For residential jobs, most contractors bill net 15 or net 30. Payment is due 15 or 30 days after the invoice date. For new clients or large material purchases, a 25-50% deposit invoice before materials are ordered is standard practice, with the balance invoiced at completion or at agreed milestones.
Contractors invoice FAQs
What should a contractor invoice include?
A contractor invoice should include your business name and license number, the client and job-site address, an invoice number and date, itemized labor and materials, any deposit already paid, sales tax where applicable, the balance due, and payment terms such as net 30.
How do I invoice for a deposit on a construction job?
Create an invoice for the agreed deposit amount (commonly 25-50% of the estimate), label it clearly as a deposit, and show the remaining balance as 'due on completion' or tied to a milestone. When the job finishes, send a final invoice that credits the deposit already paid.
What payment terms do contractors usually use?
Net 15 and net 30 are the most common. Many contractors require a deposit before starting and bill the balance at completion. For longer projects, progress billing tied to phases (e.g. rough-in, finish, final) keeps cash flow steady.