Freelancers
Free Freelancer Invoice Template: Download PDF
A clean template for project work, retainers, hourly services, and one-off deliverables.
What this template includes
About the freelancer invoice template
Freelancers bill in a few common ways: a flat project fee, an hourly rate, or a monthly retainer. A clear freelancer invoice prevents the awkward 'what was this for?' email and gets you paid faster. This free template works for designers, writers, developers, marketers, and any independent professional sending a one-off deliverable or recurring work.
What to put on a freelancers invoice
- Your name or business name and contact details
- Client name, company, and billing email
- A unique invoice number and the invoice date
- Line items for each deliverable or hourly block (description, quantity, rate)
- Subtotal, any tax, total due, and your preferred payment method
Typical payment terms
Net 14 and net 30 are typical for freelance work. For new clients or larger projects, a 50% deposit upfront with the balance on delivery is common and protects your time. Always include a unique invoice number. It makes your records (and your client's accounting) far cleaner.
Freelancers invoice FAQs
What should a freelancer invoice include?
A freelancer invoice should include your name or business name, your contact details, the client's details, a unique invoice number, the invoice date, itemized deliverables or hours with rates, the subtotal, any applicable tax, the total due, and clear payment instructions and terms.
Should freelancers charge a deposit?
For new clients or projects above a few hundred dollars, a 50% deposit upfront is standard and reduces your risk. Invoice the deposit before starting, then invoice the remaining balance on delivery, crediting the amount already paid.
Do I need to add tax to a freelance invoice?
It depends on where you and your client are located. Many freelancers in the US do not add sales tax on services, while freelancers in VAT or GST countries usually must. Check your local rules. This template includes a tax field you can enable or leave at zero.