Tax
Free VAT Invoice Template
Use tax fields and line items to prepare a VAT-style invoice for applicable sales.
What this template includes
About the vat invoice template
A VAT invoice is required when a VAT-registered business sells taxable goods or services. It must show the VAT rate and amount separately so the buyer can reclaim input VAT and both parties have a compliant record. This free VAT invoice template helps you lay out the details most tax authorities expect: add your VAT registration number in your business details, itemize each line, and use the tax fields to show a clear net, VAT, and gross total.
What to put on a tax invoice
- The words 'VAT Invoice' and a unique sequential invoice number
- Your business name, address, and VAT registration number
- Customer name and address (and their VAT number for cross-border B2B)
- Net amount, VAT rate(s), VAT amount, and gross total per line
- Invoice date and (where required) the tax point / supply date
Typical payment terms
Requirements vary by country, but a valid VAT invoice almost always needs a sequential number, your VAT registration number, the VAT rate and amount shown separately, and the net and gross totals. Keep copies. Tax authorities require VAT records to be retained for several years.
Tax invoice FAQs
What must a VAT invoice include?
A VAT invoice typically must show a unique sequential number, your business name, address, and VAT registration number, the customer's details, the invoice date, a description of the goods or services, the net amount, the VAT rate and amount shown separately, and the gross total.
When do I need to issue a VAT invoice?
You generally need to issue a VAT invoice when you are VAT-registered and make a taxable supply to another business. Exact rules and thresholds vary by country, so check your local tax authority's requirements.
How is VAT shown on an invoice?
VAT is shown separately from the net price: list the net amount, apply the VAT rate (e.g. 20%), show the VAT amount as its own line, and then the gross total. This template calculates and displays each part for you.